Reimbursement policy

What & How

If your presentation or a workshop is accepted, you may apply for a refund for travel and accommodation. Read below to find out if you are eligible.

Applications for speaker reimbursements must be submitted before August 1st, 2024.

How to apply

The first thing to note is that you need to apply for reimbursement of costs. This is necessary for our budget planning. If you require financial support, please reach out to refund@java.no after your session or workshop is accepted.

In this mail, provide an estimate of your travel expenses and the days you will be visiting Oslo during the conference.

We have a deal with a hotel, so if you need accommodation, we will reserve a room for you. Please state in your application which days you are planning to stay. We do not refund travel costs above the cost of a reasonably priced economy ticket.

Please also note that we do not refund travel expenses for those holding lightning talks. However, speakers (including the ones holding lightning talks) will receive a free conference ticket.

Confirmation & Reimbursement

Applications must be confirmed explicitly via refund@java.no and are only accepted prior to our conference. Reimbursements are provided after the conference. For this, we require you to send us copies of all receipts, the name of your bank and international account numbers (IBAN, BIC/SWIFT, if available). We reserve the right to decline a refund application. Speakers living in proximity to Oslo are not eligible.

Reimbursements are processed and paid after the conference. We will reach out to speakers who applied for reimbursement and process the payments once payment details are provided.